How to Define the Default Accounts in Cloud Accounting

Created by Shirley Choong, Modified on Sat, 30 Sep 2023 at 08:29 PM by Shirley Choong

QCA provides a form that allows you to define the default GL accounts when posting certain transactions. 

You may select your most frequently used accounts as the default account, such as define the default Bank Accounts for payment-related transaction screens; and, selects the GL Accounts that system should post to, such as Bank Charges, Rounding Adjustment that might incurred during a transaction.

As these items are normally posted to the same GL Accounts, you may define it all at once in the Default Accounts Setting screen.

Default accounts types that are available includes:

  • Bank Account
  • Bank Charges
  • Customer Control Account
  • Supplier Control Account
  • Rounding Adjustment
  • Unrealised Forex Gain
  • Unrealised Forex Loss 

To access the setting screen, navigate to Company and expand Maintenance again. This time, click on Default Accounts.


Under the Default Interface Accounts list, simply selects the GL Account codes with its corresponding Default Accounts Type. Once done, click on Save to update.


System will now automatically selected/posted to the GL Account Defined in its corresponding screens, without having you to manually and repeatedly selects the GL Account Codes every time.

Bank Accounts: Receipt Voucher 



Customer Control Accounts: Customer Maintenance



Bank Charges: Payment Voucher





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