How to record and process payment to Suppliers in Cloud Accounting System

To process payment to the Supplier, create Pay Bills entry in the system. 

In the Navigation Pane, Go to Accounts Payable, and click on Pay Bills. Click ‘Add’ to record a new payment. 

Same as other transactions screen, the system generates the document number according to default or own-setup running number format. 

Before we proceed to select which Bill(s) that is required to pay, first select the paying Bank/Cash account at the ‘Payment By’ field. The selected Bank/Cash up-to-date Balance will be displayed. 

Select the Supplier Account and all outstanding or unpaid supplier bills or debit notes under the Supplier account will display in the lower part under the Knock-Off Tab.

Indicate the Doc Date or your Transaction Date and input other details such as the Purchaser, Reference No., and the Description. Enter the total amount of your payment at Payment, you may choose to make a partial or full payment to the Supplier. 

Next, go to the Knock-Off Tab. Toggle ON the ‘Match’ option to which Bills the payment are paying for.

Continue to Match other Bills if the payment is paying for multiple transactions.  

Click on ‘Pay All’ will allows users to Match all outstanding Bills and at the same time update the Payment amount to the total Outstanding amount.

Finally, click “Save”.

To view Journals Posting of the transaction, click the ‘GL Journals’ icon as shown.

To Preview the Pay Bills, click the ‘Preview’.