Create Supplier in QNE AI Cloud POS Portal Ⓙ

Created by QNE Software Sdn bhd, Modified on Mon, 21 Jul at 3:42 PM by QNE Software Sdn bhd

Overview:

A supplier is an individual or company that provides your business with goods for resale, such as inventory, raw materials, or consumables. In QNE AI Cloud POS, maintaining accurate supplier records allows you to manage stock sourcing, track purchase histories, and streamline your inventory control.

Scenario:

You’ve started sourcing dry goods from a new supplier, "Retail ABC Sdn. Bhd." To ensure accurate tracking of incoming stock and manage future purchase orders, you add "Fresh Mart Distributors" into your QNE AI Cloud POS system under the supplier module. By referring to this article, you will learn how to:

✅ Add new suppliers into the system

✅ Maintain supplier details for purchase reference

✅ Monitor purchase transactions and supplier performance

When restocking, you can select this supplier for each purchase, helping you monitor purchase trends, manage supplier balances, and ensure consistent stock records.

Solution:

1. Expand Suppliers tab and click on the Suppliers.

2. Click Add Button to add a new Supplier.

3. Fill in the Supplier’s Name as required, while the Supplier’s Code will be automatically generated by the system.

Please note that other required field such as Currency and Control Acc is purposely for accounting and both fields already have a default value. It is optional if you need to change it later.

4. You are optional to record the E-Invoice Information in the Supplier’s details. You may leave it empty if it’s not necessary.

5. Billing information also optional to be input for your record.

6. To save the supplier’s detail, you have options to click Save only, Save & New, or Save & Close.

Now you have successfully added the new supplier as shown in the Suppliers’ list. You are able to click on the Supplier’s Code to View and Manage the Supplier’s details.

7. To edit the Supplier’s details, you may click Edit button and edit the details required.

8. To Delete the Supplier, you can click on the More Options button, and click Delete button. There will be a Confirmation message prompt and you can click Confirm Delete.

9. Another option is to delete the Supplier from the Supplier’s list. Tick on the Checkbox from the first column.

Click Delete button.

Please note if the Suppliers has been assigned to any transactions, it is not allowed to be deleted.