Overview:
Stock control also known as inventory control, is the process of optimizing stock levels and maintaining enough stock to meet customer demand. If specific customer has set for negative stock control mean when there is not enough stock, system will depend on the setting whether allow user to issue invoice.
Procedure:
Go to Stocks > Stock Items > at the screen will have stock control tab
Min Qty - the minimum stock quantity for this item
Max Qty - the maximum stock quantity for this item
Reorder Level - the reorder level quantity for this stock item
Reorder Quantity - the default reorder quantity if reorder level is reached
Balance - the current balance amount of all transactions of this stock item
More Info - this button will show an inquiry screen for showing all transactions of the current stock item
Example if I do the stock control setting as below for stock – APPLE
On 01/11/2023 created Cash Purchase
On 03/11/2023 created Cash Sales
When click for save, system will prompt message show that the new balance will be 6 which means have reached the reorder level that set in stock item and require to key in password to continue for save
If reached the reorder level and not allow user to issue Cash Sales can do the setting at Maintenance > System Option, under Stocks tab
To block user, can select Block under Stock Reorder Level Control
Result:
Prompt new balance show that reached reorder level and unable save
Another setting which is Negative Stock Control
When I set Block and issue Cash Sales again, will show as below and unable save
To have more scenario or details can refer to below link
Video guidance:
https://www.youtube.com/watch?v=HiXLoUlLjY8
https://www.youtube.com/watch?v=jMZ_ZRP0mbU
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Refer attachment for details