How to Use e-Invoice Power Search

Overview:

The "e-Invoice Power Search" helps users easily track the status of their e-Invoices, showing whether they are pending, validated, or cancelled, and so on. It also allows users to submit multiple e-Invoices at once, making the process faster and more efficient.

Scenario:

Use the e-Invoice Power Search to find specific transactions or submit batches. You can also follow up on rejected requests and review all e-Invoice transactions in the consolidated list. 

Solution: 

Pending / Invalid Status & Batch Submission

e-Invoice Module > e-Invoice Power Search. 

User can filter by Date, Customer or Supplier, etc from the filtering screen 

Remark: By default, system displays all document type and the status as Pending and Invalid. 

Click Inquiry, system display the transaction in ‘Pending / Invalid’ tab. 

To submit transaction by batch, user can tick the transactions and click ‘Submit E-Invoice’. System will proceed accordingly until completely. 

 If there is any transaction failed to submit, system display error in ‘Invalid Code’ and ‘Invalid Message’ columns

and update the result in that transaction as well

For the transaction submit success fully, system will update the status as valid in the transaction as well

Submitted, Valid, Cancelled & Cancelled (Internal)

To view the status as Submitted, Valid, and Cancelled, select from ‘E-Invoice Status’ and click inquiry, system display result in status tab 

Remark: 

Cancelled: The transaction was submitted for e-Invoice, then cancelled by the user. 

Cancelled (Internal): The transaction wasn’t submitted for e-Invoice, and the user cancelled it while it was still pending.

Reject Requested & Reject Requested Expired 

 User can proceed Reject function in Purchase Invoice (Which the Supplier Self-Billed Type as None) 

 Notice that the Status is still Valid even though user has updated as Rejected because this request is pending Supplier to Cancel. 

User can view the status in ‘Reject Requested’ for follow up purpose.  

 If the request is exceeding 72 hours system will display it in ‘Reject Requested Expired’ tab. 

Consolidated

Select E-Invoice Status as ‘Pending’ and click ‘Inquiry’.

System displays transaction under Consolidated e-Invoice no matter the e-Invoice status is ‘Valid’ or ‘Pending’  

Refer attachment for PDF file