How to Create Consolidated e-Invoices

Overview:

Consolidated e-invoice is the creation of a comprehensive invoice composed of multiple transactions in a certain period. In this article, we will discuss how this module works for the end-user to create a consolidated e-invoice using the selected transaction types.

Scenario:

Create consolidated e-invoices for Sales Transactions

Solution:

1. On the Navigation screen, click e-Invoice > e-Invoice Settings.

2. This screen displays all the settings for the e-Invoice. Configure the settings for creating a Consolidated e-Invoice.

Note: Location will only be available if the add-on module: Multi-Location is activated.

• Generate By All Location & Separate Location: The setting allows the user to define whether the generation of a Consolidated e-Invoice is based on the different locations or to disregard the Location of the transaction.

• Item Description Display Method: The setting allows the user to choose the e-Invoice Line Items display method when submitting the data to the LHDN MyInvois System. The details & differences of the 2 methods can be seen in the E-Invoice Specific Guideline. User may select their preference using this setting.

Once set, click the ‘Save Changes’ button. This will activate all the settings related to e-Invoice based on configuration.

3. To proceed with the creation of a consolidated e-invoice. Go to the  Navigation screen and click E-Invoice > Consolidated E-Invoice.

4. This will open the screen for Consolidated E-Invoice, click the ‘Add’ button to create a new Consolidated E-Invoice.

5. Upon clicking the add button, the ‘Generate Consolidated e-Invoice’  screen. In this screen, the end-user can select which e-Invoice Type, Transaction Date Range, and document type to be consolidated.

• Consolidated e-Invoice Type: Filters the document types to be generated. 
  • Sales-filtered transactions will be Cash Sales, Sales Invoice, Sales DN, and Sales CN
  • Self-billed-filtered transactions will be Cash Purchases, Purchase Invoice, Purchase DN, and Purchase Returns.
• Doc Date: Date of the Consolidated e-Invoice
• Transaction Date Range: Date filter for all the transactions that must be included on the Consolidated e-Invoice
• Document Types to be Generated: displays the options based on the selected Consolidated e-Invoice Type
• Transaction Type: Show the list of Transaction Types of the Supplier with Self-Billed set-up under Supplier Maintenance. Applicable only if the selected Consolidated e-Invoice Type is ‘Self-Billed’.

Once set, click ‘Generate’. This will create the consolidated e-invoice based on the details selected above.

5. Once generated, this will show on the list but the e-Invoice status is ‘Pending’. Click the document code to open the document and review the transactions before submitting for e-Invoice.

6. This screen, shows the transactions covered by the filters. As shown below, the Display Method and Location are based on the settings maintained under e-Invoice Settings for Consolidated e-Invoice. Click the ‘Submit E-Invoice’ button to validate the document.

7. Upon clicking the button, a prompt will appear to confirm the submission. Click the ‘OK’ button.

8. Once submitted, wait until the result is valid before generating the printout.

Submitted Status

Valid Status

8. Click the ‘Preview’ button. End-user has the option of what format will be generated: Separate Line Item or Continuous Receipt No. Click the dropdown button beside the Preview button to select.

Application:

Preview format for the consolidated e-Invoice with validated QR Code. Click the ‘QR Code’ for the E-Invoice copy generated under MyInvois Portal.

Generated from MyInvois Portal