Introduction: 

In Malaysia, a consolidated e-Invoice is utilized when the buyer does not require an e-Invoice. In such cases, the supplier issues a standard receipt, bill, or invoice to the buyer, consistent with current business practices. However, these documents do not need to be submitted for validation by the Inland Revenue Board of Malaysia (IRBM) as they are not considered e-Invoices.

A consolidated e-Invoice allows the supplier to aggregate these transactions on a monthly basis. The supplier then submits this consolidated e-Invoice to the Inland Revenue Board of Malaysia (IRBM) within seven (7) calendar days after the end of the month. This ensures that all transactions are accurately reported, even if individual e-Invoices are not requested by the buyers.

Solution 

1. e-Invoice Module > e-Invoice Settings >  Set the Effective Date.  
 

By default, system generate consolidated e-Invoice by ‘All Locations’.  
 Change to ‘Separate Locations’ if you want to submit by different locations  

2. In the e-Invoice Module, Consolidated e-Invoice, system separates consolidated e-Invoices into Sales and Self-Billed categories.

Let’s say we generate for Consolidated e-Invoice (Sales), click on it.
System displays a reminder indicates some industries is not allowed to proceed Consolidated e-Invoice. Read carefully before proceed.

 User can tick ‘Do not Show Again’ after read then click ‘Next’ 

3. Next, system will generate the consolidated e-Invoice.
 Let’s say the Document Date is August, system will display the transaction period as July 2024.  

If user try to generate for the same month transactions, system will not allow to proceed and prompt the message as below.
 

 Remark: Suppose you have multiple sales transactions dated throughout August. The system will prevent you from generating a consolidated e-Invoice for these transactions if you attempt to do so within August. Instead, you would need to wait until September to consolidate and report all August transactions.       

3. Let’s say user has generated successfully, system displays the Sales Invoice and Cash Sales in the consolidated e-Invoice transaction screens.  User can verify the details and zoom in for details check. 

4. Click ‘Submit E-Invoice’ button for submission

System will update the e-Invoice Status and information accordingly. Click on the ‘Info’ Button to view for the details 

5. Click on ‘Preview’ button to view for the output

6. Click Search button to view Consolidated e-Invoice Listing view.

Note 1: System separates Sales Invoices and Cash into one transaction, Sales Debit Notes into another, and Sales Credit Notes into a third transaction.

Note 2: Location is ‘All Location’ as follow the setting in step no. 1
 

Re-Generate
 Click 'Re-Generate' button before e-Invoice submission to keep records updated.
For example, user generates a transaction on September, but later finds a missing Cash Sale and backdates it to August, they can click the 'Re-Generate' button in the particular transaction in Consolidated e-Invoice.
This ensures the system includes the newly updated document in the list

Remove Details 

 User can remove the particular transaction from the list. It will not delete the original transaction instead. User can still generate that transaction in another transaction.  

Separate Location
If user apply ‘Separate Locations’  

Generate Consolidated e-Invoice, system will generate by separate locations instead of grouping into 1 transaction 

system displays all transactions under this Location

Remark: System captures the location stated at transaction header instead of the Transaction locations / Detail’s location 

Consolidated (Self-Billed) 

 When generating a Self-Billed transaction, a screen will appear similar to the one for Consolidated Sales e-Invoices, but with an additional option where you must select the ‘Self-Billed Type’.

 Option 1: User has options to generate all Self-Billed type into 1 transaction by selecting on ‘Select All’ 
 

The output of selecting Self-Billed Type ‘Select All’ 

Option 2: Generate separately by each Self-Billed type.

The output of selecting Self-Billed Type individually  

Same as Consolidated Sales, you can click on ‘Submit e-Invoice’ for submission, and click on ‘Preview’ button for preview or export the content 

Screen below displayed Self-Billed e-Invoice validated successfully and display status as ‘Valid’. 

For details please refer attachment