How to update Original e-Invoice Reference Number in Credit Notes or Debit Notes?

   Overview:

 According to the e-Invoice Guidelines, the 'Original e-Invoice Reference Number' is a required field. This field is used to reference the original e-Invoice in cases of amendments, cancellations, or adjustments. It ensures proper tracking and linkage between the original and revised invoices, maintaining compliance with e-Invoice regulations.

Scenario:

I have issued a Credit Notes to reduce the amount of an original invoice due to returns, discounts, or corrections purpose. 

How should I update for ‘Original e-Invoice Reference Number’ in the Credit Notes? 

Solution:

1. In Sales Credit Notes, after select the Customer, Click on the 3-dot button of ‘Ref Sales Inv’ > Then click ‘Inquiry’ button, system displays all invoices > select the original invoice 

2. System displays the selected invoice in ‘Ref Sales Inv’ column, 

At the same time, it displays the Invoice number and UUID in ‘Ori. Unique Identified No.’ column under ‘e-Invoice’ tab 

Note: if your Invoice is still under Pending status, there is not UUID displayed 

3. Once you submit the Sales Credit Notes the information will be submitted to MyInvois as well

Note: For Sales Debit Notes, kindly select the same column. 

For Purchase Return, refer to this button 

For Purchase Debit Note, refer to this column

Note: Function available in 2025.1.4.0 onward

Refer attachment for PDF file