How to Record a Lump Sum Staff Claim Split Across Multiple Companies with Different UUIDs in One Payment Voucher

Overview:

This guide explains how to process a single staff claim payment that needs to be split across multiple companies, where each company has its own UUID for e-Invoice reporting. You will learn how to record the transaction using one payment voucher, while properly allocating the expenses and ensuring compliance with e-Invoice requirements.

Scenario:

Your staff submits a claim for a total of RM1,000, which covers travel expenses for three related companies under your group.
Each company has a different UUID and needs to report its share of the expense.

• Company A (UUID A) — RM400
• Company B (UUID B) — RM300
• Company C (UUID C) — RM300

Instead of issuing three separate payments, your company chooses to pay the full amount RM1,000 to the staff in one payment.
 

Solution:

1. Create the staff claim in Payment Voucher as usual 

• Select the expenses account in Account 
• Update the invoice no. in ‘Reference / Tax Inv # (Optional) 
• Update UUID in ‘Unique Identified No.’ for each of the invoice 

Remark: 

If your system does not display ‘Unique Identified No.’ as default, follow step below 

1. Cursor point to the task bar 

2. Right Click 

3. Column Chooser 

4. Search for ‘Unique Identified No.’

5. Drag it to the task bar 

6. Save