Outstanding Goods Received Notes

Overview:

This report lists all Goods Received Notes ( GRN ) that have been created but not yet invoiced by suppliers. It helps track goods that have been received into inventory but are still awaiting the corresponding supplier invoice for payment.

✅ Report Path: (Optimum) - View > Reports > Purchase Report > Report > Outstanding Goods Received Notes

                              (QCA) -  Reporting > Report Center > Purchases > Outstanding Goods Received Notes  

✅ Purpose: To ensure that all goods received are properly matched with supplier invoices before payment processing. This report helps the procurement and finance teams identify items received but not yet billed, ensuring accurate accruals and avoiding missed or duplicate payments.

✅ User: Procurement Team, Finance Department, Accounts Payable

✅ Key info Shown: 

• GRN Number & Date – Identifies each Goods Received Note

• Supplier Name – Shows which supplier delivered the goods

• Stock Code & Stock Name – Describes the received items

• Quantity (QTY) – Number of units received

• Unit Price (U. PRICE) and Amount – Cost per unit and total value of goods received

• Outstanding Quantity (OUTSDG QTY) – Quantity not yet matched to a supplier invoice

• DOC # (Invoice Reference) – Displays linked invoice details (if partially invoiced)