Create Stock Adjustment in QNE AI Cloud POS Portal Ⓙ

Overview:

Stock Adjustment in QNE AI Cloud POS is used to manually increase or decrease stock quantities due to reasons such as damaged goods, missing items, or stock count differences. This ensures that your inventory records stay accurate and reflect the actual stock on hand.

Scenario:  

During a monthly stock check, the store staff from Kuala Lumpur outlet finds that 2 tins of Exterior Wall Paint (5L) are missing. To correct the inventory, the staff uses the Stock Adjustment feature in QNE AI Cloud POS to reduce the quantity by 2 units and records the reason as “Missing stocks” The stock balance is immediately updated in the system.

Solution:

1. Go to Stock > Stock Adjustment

2. Click Add button

3. Input Description for Opening Balance. For this scenario, you can describe it as “Missing Stocks”.

4. By default, the date will automatically set as current date. You have options to select other date from the calendar selection.

5. You are optional to fill in another field such as Project, Outlet and Ref No. for your internal record. For this scenario, select Kuala Lumpur outlet.

6. In the Details tab, you may search and select the existing stock from the Stocks column. For example, Exterior Wall Paint (5L).

7. By default, system will automatically fill in the Qty as 1. You are required to edit the stock’s Quantity manually either to add or deduct. Fill in +ve amount to add and -ve amount to deduct. In this scenario, you may fill in -2 as quantity to deduct.

8. For the UOM, system will set as TIN(S), which is the Base UOM for Exterior Wall Paint (5L), Unit Price will be shown and the Amount is calculated automatically based on the Qty and Unit Price.

9. You have options to add other stocks by selecting stocks in the Stocks column or click Add Lines if required. In this scenario, just record 1 stock only.

10. Once the details have been confirmed, you may save the record either to Save only or Save & New or Save & Close.

11. System will generate the document code which is SA2508/001.

12. You can view the stock movement by clicking on the Stock Journal button.

Stock Journal Preview:

13. You also have options to Edit the Stock Opening Balance if you required, by clicking on the Edit button.

14. The created Stock Adjustment can be previewed by clicking the Preview button.

Stock Adjustment Printable Preview:

You will see the difference in the report for Stock Balance before and after creating the Stock Adjustment. System will update the data accurately.

Stock Balance (Before): 90

Stock Balance (After): 88

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