How to Generate Consolidated e-Invoices by Separate Locations？

Overview 

When a company operates more than one stock location (such as warehouses, branches, outlets, or fulfilment centres), each stock location that issues e-Invoices must be treated separately for consolidated e-Invoice submission, in accordance with regulatory requirements.

Although the legal entity remains the same, stock is physically stored and issued from different locations. For e-Invoicing, this physical movement of stock determines where a transaction originates and requires consolidation to be performed by the correct location.

To support different business operating models, the system provides a “Generate By” setting that determines how consolidated e-Invoices are grouped:

• All Locations, or

• Separate Location

To use this feature, ensure your license includes the Multi-Location Add-on Module.

How to Choose “All Location” vs “Separate Location"?

The correct option depends on how your business uses the Location field.

Select “All Locations” if:

• Location is used for inventory or stock tracking purposes only

• Example:

  • 1 retail outlet

  • 1 warehouse

• e-Invoices are issued only from the retail outlet

• No e-Invoice originates from the warehouse location

In this case, consolidated e-Invoices can be generated together because only one issuing location exists.

Select “Separate Location” if:

• Location represents different branches or outlets

• Each branch/outlet issues its own sales documents

• Each location is an issuing point for e-Invoices

In this case, consolidated e-Invoices must be generated separately by location to comply with regulations.

This single section resolves the “why is it a setting if it’s mandatory?” question.

If this applies to your business, go to your e-Invoice module → e-Invoice Settings, and set “Generate By” to “Separate Location”.

Scenario:

ABC Sdn Bhd is a company that sells soya drinks across Malaysia. They have two warehouses. Therefore, you’ll need to create 2 stock locations:

• Warehouse A in Kuala Lumpur (Location Code: KL001)

• Warehouse B in Penang (Location Code: PG001)

Proceed to create your transaction. In this example, we will use Cash Sales (CS):

• CS 006 → for KL warehouse (Location Code: KL001)

• CS 007 → for Penang warehouse (Location Code: PG001)

Make sure to select the correct location code for each transaction so that the consolidated e-Invoice is generated separately by stock location, in compliance with LHDN requirements.

Proceed to create the 2 transactions.

Once you’ve selected the date range, you will notice that the cash sales are automatically split into separate consolidated e-Invoices by stock location:

• CEI2512/006:  contains CS 007 for Penang warehouse (Location Code: PG001)

• CEI2512/005: contains CS 006 for KL warehouse (Location Code: KL001)

You can now proceed to submit each consolidated e-Invoice individually, ensuring compliance with LHDN requirements.

Additional takeaway

Branch(es) or location(s) will submit a consolidated e-Invoice, using either a summary display with each receipt on a separate line or a continuous list of receipts by receipt number.”

Consolidated e-Invoices by Separate Locations Q&A

Q1: Is a consolidated e-Invoice by different locations of the same business mandatory?

Yes. If multiple locations issue e-Invoices, each location must be treated separately for consolidated e-Invoice submission, as required by regulation.

Q2: Why is there an “All Locations” option if separation is required?

The “All Locations” option is intended for businesses that use the Location field only for inventory purposes, where e-Invoices are issued from a single operational location.

Q3: When must I select “Separate Location”?

You must select “Separate Location” if:

• Locations represent branches or outlets, and

• Each location issues its own sales transactions or receipts.

Q4: Do I need an additional module to use this feature?

Yes. The Multi-Location Add-on Module is required to generate consolidated e-Invoices by location.