Grouping Multiple Stock Locations for Consolidated e-Invoice Submission

Overview:
 In the current system design, consolidated e-Invoices can be generated based on ‘Separate locations. If a user has created multiple sub-locations for different purposes under the same physical location (e.g., Warehouse, Bad Stock, Temporary Location), the system will treat each sub-location as a separate entity.
However, in reality, these sub-locations belong to the same physical location (e.g., KL or Penang). Users may want to group these sub-locations under a single parent location so that the consolidated e-Invoice submission reflects the actual physical locations only.

This enhancement (version 2025.1.7.0 onward) allows users to map multiple sub-locations into a location group, ensuring e-Invoice submissions are reported under the main physical locations (e.g., KL and Penang).

Scenario:

Let say the user setup the stock locations as below: 

• KL - Warehouse
• KL - Bad Stock Warehouse
• KL - Temporary Location
• Penang - Warehouse
• Penang - Bad Stock Warehouse
• Penang - Temporary Location

 Current Issue
When generating consolidated e-Invoices, the system produces separately for each sub-location, resulting in many submissions instead of two. 

Expected Result

By grouping the sub-locations, users can map them under two main groups:

• KL (includes all KL sub-locations)
• Penang (includes all Penang sub-locations)

This way, the consolidated e-Invoice submission will be reported by KL and Penang only.

Solution:
 

1. In e-Invoice setting > Consolidated e-Invoice setting:
Once user tick ‘Separate Locations’, an additional setting display ‘Compulsory update Consolidated e-Invoice Location’.

 Tick this setting to activate the function > save 

2. In Stock Locations > Select 1 of the exiting location
Define the location you want to create for e-Invoice submission purpose under “Consolidated e-Invoice Location” > save

3. When generate Consolidated e-Invoice, system generates the location based on “Consolidated e-Invoice Location”.  

 4. If we zoom in to check the details, the sub locations are included under Consolidated e-Invoice Location
(The  main location) 

 Refer attachment for the PDF File